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Examination committees

N.B:  Thesis defences will be preferably conducted virtually. Procedures related to the defence and assessment of final theses have therefore been adapted based on the protocol established by the office of the EEBE director.

Appointment and notification

    • For presentations and defences in each designated period, examiners and substitutes will be appointed by the Office of the Assistant Director of Studies.
    • The Academic Area will notify examiners and the students concerned of appointments. The chair must then convene the committee at a date and time agreed by the examiners, the student concerned, the thesis supervisor and the internal examiner (if applicable).
    • Once a final thesis has been validated, examiners will have access to the final thesis and the thesis supervisor’s report via ATENEA-TFE. Any incidents should be reported by e-mail to incidencia.tfe.eebe@upc.edu.

Characteristics of examination committees

  • Examination committees(1)  will be made up of three members selected from among academic staff assigned to the Barcelona East School of Engineering (EEBE).
      • Committees will be chaired by an academic staff member assigned to the EEBE who belongs to the same department as the supervisor of the final thesis to be assessed.
      • The supervisor of the final thesis will act as secretary.
      • Examination committees will include an ordinary member selected from among academic staff who belong to a different EEBE department than the supervisor of the thesis to be assessed.
  • Three substitutes will also be appointed: one for the chair, one for the secretary and one for the third member.
  • In the case of bachelor's or master's theses completed by two or more students working together, all of the students involved will be assessed by the same examination committee in the same session.
(1)  N.B.: In the event of being appointed as a member of a Final Thesis tribunal subject to confidentiality, the members and alternates are equally committed to maintain in the strictest confidence all technical or other information to which they may have had access.
  • Appointed members who at last do not form part of the selection board: You have to return the completed and digitally signed individual commitment of confidentiality of the tribunalIf you do not have a digital signature, send the unsigned document. In this case, the document will need to be signed when on-site activity resumes.

  • Members acting on the TFE evaluation committee: adherence to the confidentiality commitment is done through the signature of the Official record of final thesis examination results.

Duties of the examination committee chair

  • Convene the committee at a date and time agreed by all of the examiners, the student concerned, the thesis supervisor and the internal examiner (if applicable).
  • Ensure that all of the examiners and the student have access to a good internet connection and appropriate equipment (PC, camera, microphone, etc.). Any technical issues should be reported to:
      • E-mail:  incidencia.tfe.eebe@upc.edu 
      • Subject: Incident – bachelor's (or master's) thesis + student's surname(s)
  • Set up a videoconference using their UPC e-mail account (name.surname@upc.eduand communicate the details to the other members of the examination committee, the student, the thesis supervisor and the internal examiner (if applicable). We recommend that these details be communicated at least 48 hours in advance.
  • Moderate the videoconference.
  • Once the other examiners have been heard, decide whether other people will be admitted to the thesis defence, taking into account any confidentiality restrictions that apply. If other people are admitted, the chair:
      • must send the videoconference details to the person(s) concerned;
      • may expel any attendees who do not conduct themselves in a respectful manner.
         

 For any queries: please contact the EEBE's assistant director of Studies.

 

Duties of the examination committee secretary

  • Complete and process the following documents(1):
      • Official record of final thesis examination results(2)
      • Proposal to award a distinction (if applicable).
  • Send the unsigned documents(3) from their UPC e-mail address (name.surname@upc.edu) a:
      • E-mail:  tfe.eebe@upc.edu
      • SubjectOfficial record of final thesis examination results + student's surname(s)

(1)   These documents (or links to files that can be downloaded) must be sent to the Academic Management Service of the EEBE together with the notice of appointment of examiners.

(2)  If the official record of final examination results cannot be completed digitally, the following information must be included in the body of the e-mail sent to return the documents:

      • Date of the defence: day, month and year
      • Members of the examination committee: chair, secretary and ordinary member
      • Student: full name
      • Title of the final thesis:
      • Degree:
      • Marknumerical and descriptive
      • Proposal to award a distinction: yes or no
      • Language of documents:
      • Language of presentation:
      • Comments: the thesis defence was conducted by videoconference with code
      • Other comments: as appropriate

(3) The Academic Management Service will notify all of the examiners when the official record of final thesis examination results is available in the UPC's electronic signature book so that they can sign the documents digitally. (Handwritten signatures will not be required.).

 

For any queries: please contact the EEBE's assistant director of Studies.